UNION LAKE SAILING AND
Policy for payment of membership dues
Membership dues are $600.
There is a $100 membership application fee. All membership
applications are reviewed during regular board meetings. If accepted the
application fee will be applied to the member's annual yearly dues. Annual
dues are billed in January and a late fee of $25 will be charged to payments
made after March 15th.
BYLAWS OF THE UNION LAKE SAILING AND TENNIS CLUB
Article I: IDENTITY
- Name: The name of the organization shall be: “Union Lake Sailing and Tennis Club” or “ULS&TC”
- Burgee: The official burgee of the club shall be eight units by twelve units, composed of a four unit by
six units triangle of bright orange, surmounting a four unit by six unit triangle of emerald green, and filled out
to a point by white lozenge four units by twelve units.
Article II: OBJECTIVES & PURPOSES
- To act as a non-profit organization.
- To provide for the efficient management and governing of the ULSTC property, membership and related events.
- To promote interest in sailing and tennis, to promote sportsmanship, seamanship and to encourage family
participation by maintaining additional recreational facilities and programs to provide interest for all members and
their guests, as well as maintain a positive family oriented environment
- Operational Rules and Restrictions
- No part of the net earnings of the organization shall inure to the benefit of, or be distributable to, its
members, boards, or other private persons, except to make payments and distributions in furtherance of the purposes
set forth in ARTICLE II, Section 1 thereof.
- No Member may use any part of the club facilities for personal financial gain, without the specific approval
of the Board Of Directors as long as it has been determined; that the endeavor assists the membership as defined
by the objectives of the club.
- No substantial part of the activities of the organization shall be the carrying on of propaganda or otherwise
attempting to influence legislation; and the organization shall not participate in any political campaign on behalf
of any candidate for public office on any level of involvement whatsoever.
- The rules contained in ULSTC – Simplified Roberts Rules of Order ,shall govern the organization
in all cases to which they are applicable
Article III: MEMBERSHIP
- Application, Dues and Membership
- Any person with interest shall be eligible for membership, however, a member must be of good moral character,
abide by the rules of the club (as specified on the ULSTC Website), and not be disruptive or divisive with regards
to the club’s objectives. (see Article II).
- Applications for membership shall be submitted on the club's application form to the Board of Directors.
The board must approve such applications by vote in accordance with the Membership Policy.
- The Board shall set the amount of the annual dues. Dues collection and administration shall be set forth in
accordance with the Membership Policy
- Membership status shall be determined by the Membership Policy.
- No member shall bind this organization to action through representing, joining, or affiliating without prior
approval of the Board of Directors.
- At no time shall any member be denied access to any part of the club or premises; except for secured areas
as determined by the BOD; except that by prior vote at a duly constituted club meeting, minor members may be
excluded from a function specified for adults only.
- Membership Classifications and Guest Policies are set forth in the Membership Policy
Article IV: BOARD AND NONBOARD POSITIONS
- Board of Director, (BOD) Positions. NOTE: All BOD positions may be assigned or combined as necessary
except the Treasurer cannot be the Commodore. There will be no obvious succession.
- Commodore (officer – elected from within the BOD by the BOD)
- Vice Commodore (officer– elected from within the BOD by the BOD)
- Rear Commodore (officer– elected from within the BOD by the BOD)
- Treasurer (officer– elected from within the BOD by the BOD)
- Secretary (officer– elected from within the BOD by the BOD)
- 9 Elected Directors (Elected by general membership)
- Members-at-Large (honorary position, non-voting)
- Committee Positions (may or may not be elected directors – but if not, will have BOD member tasked with
liaisoning with the BOD directly). The determination of the creation, dis-solution and combination of committees
will be at the sole discretion of the BOD.
- Public Relations
- Publications, (Flyers-posters etc.)
- Election and Appointment of Board Members
General: There are a total of 9 voting members of the board, known collectively as the Board of Directors (BOD).
They consist of 4 Officer positions and 5 Director positions. These nine positions are elected from the general
membership and must be members in good standing (MIGS). Their terms of service are 3 years and are staggered so
that 3 director positions of the BOD will be up for election each year during the “Change of the Watch” dinner held
every November. The BOD itself will then elect the officer positions from the nine directors each
December on the first meeting after the change of the watch. Therefore, every year all officer positions will
be up for re-election.
- Election of Board Members
- The election shall take place at the Change of the Watch (COW) Dinner held each November.
- Any person wishing to serve shall submit their names to the BOD.
- The BOD will vote by simple majority, if the candidate is qualified. Their name, if accepted shall be
published in the newsletter and on the web site for public knowledge.
- At the COW, a general election by the membership present shall ratify a particular candidate for a
- If more candidates than positions available occur, than the three candidates with the highest simple majority
vote shall fill the vacant board positions.
- Terms of Office
- Terms of office shall be for three years.
- Should any Board position become vacant during the term of office, the BOD, by simple majority shall appoint
an acting Board Member from the general membership to fulfill the unexpired term.
- Qualification requirements: Candidates for the Board must be members in good standing for at least 1 year and
must have attended at least 3 board meeting. The BOD candidate must have functioning e-mail capability.
- Removal from office: A board member who is absent for 3 unexcused meeting shall forfeit his director’s
position. Any elected official performing below the standards set by the organization, or displaying a lack of
professional and proficient attitude, will be removed from office as directed by a 2/3rds vote of the total
- Provisions for electronic balloting tabulation via e-mail will be made available in the future.
- Duties of Board Members
- The Board Members shall perform the duties prescribed by the Bylaws, utilizing the parliamentary procedures
ULSTC – Simplified Roberts Rules of Order.
- Shall preside over all meetings of the Board and the General Membership
- Represent the club to other organizations, acting in liaison with the other boards or designate a
representative as such.
- Shall be empowered to call special meetings of the Board for emergencies upon notice, not necessarily
written, and not less than 3 days to all other members of the board.
- Vice Commodore
- Shall execute all duties of the Commodore in the absence of the Commodore.
- Shall be responsible for the coordination of all committees and sub-committees, as well as all non-board
- Rear Commodore
- Shall assist the Commodore and the other Board Members, and shall preside over meetings in the absence of
the Commodore and Vice Commodore.
- Shall be responsible for preparation of all payments from the treasury.
- Shall be responsible for the accounting and safekeeping of monies associated with the ULSTC, including cash,
savings and/or checking accounts.
- Shall prepare a detailed accounting statement for all meetings
- Shall be one of two (2) authorized signatories: (Commodore and/or Treasurer).
- No two signatories shall reside at the same physical address. In the event that two of the officers holding
signatory status reside as such, the signatory privileges of one officer shall be transferred to a Director
- Shall be responsible for maintaining the financial records of the organization.
- Shall be responsible for taking the minutes of all meetings of both the General Membership and the Board,
and for the distribution thereof.
- Shall be responsible for the maintenance of the Bylaws and other official papers including archival copies
of the financial records.
- Shall be responsible for correspondence or designating a person of records.
- Committee Members
- Committee members shall be appointed by the BOD and will serve at the pleasure of the BOD.
Each committee member appointed by the BOD will become the de-facto Chair for that committee. Each Chair
shall have a BOD member designated as a liaison to the Board if the Chair is not a Board Member.
- A committee Chair may appoint assistants as required.
- The Chair will be responsible for the guidelines and actions of the committee to include submission of an
appropriate budget, calendar of events, and logistical requirements.
- The Chair or Liaison will make a report at each BOD meeting. This report may be presented by the designated
BOD Liaison if the Chair is absent. All reports shall be made in writing if a report is warranted.
Article V: MEETING AND QUORUMS
Meeting times and dates will be determined by the BOD. BOD members must be notified at least 3 days in advance of
all meetings. Regular meetings of the Board shall be held once a month for the months of October through May and
twice a month during the months of June through September. All BOD meetings are open to the general membership,
except during executive sessions.
The May and November meetings will be general membership meetings.The time, place and agenda shall be specified
for the formal dinner meetings in May and November with at least 10 days notice to the general membership.
- In order to constitute a quorum at least 5 Board Members must be present to conduct a valid Session.
Article VII: AMENDMENTS AND CORRECTIONS TO THE BYLAWS
- Any member in good standing may propose amendments to the Bylaws.
- Any and all proposed amendments to the Bylaws shall be submitted in writing to the General Membership.
- Proposed amendments shall be discussed and voted upon at the next General Membership meeting during the
two general membership events (Opening of the Lake and Change of the Watch).
- Proposed amendments shall require a simple majority vote of the General Membership.
- Any amendment(s) shall become binding upon approval.
- Any approved amendments to the Bylaws shall be published and made available at the first General Membership
meeting after approval.
- Punctuation, grammar and spelling errors may be corrected at the discretion of the Board, but such corrections
cannot alter the intent of the wording.
Article VI: INDEMNIFICATION
The organization shall indemnify all present and former Members of the Board against any liability and any necessary
expenses actually incurred in connection with the defense of any action, suit, or proceeding in which they, or any of
them, are made parties by reason of being or having been boards, except for willful misconduct in the performance of his
duties. If a Board Member incurs liability as a result of following the advice of legal counsel selected by the
Board, he shall likewise be indemnified.
The General Members and Board Members of the organization shall not be personally liable for any debt, liability or
obligation of the organization. All persons, corporations, or other entities extending credit to, contracting
with, or having any claim against the organization, may look only to the funds and property of the organization for
the payment of any such contract or claim, or for the payment of any debt, damages, judgment or decree, or of any money
that may otherwise become due or payable to them from the organization.